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Issuing Electronic Invoices (Nota Fiscal Eletrônica) can be a fairly simple process, provided you have the knowledge and right tools.

It needs to know about the process and requirements for the issuance of electronic invoices through your e-commerce in a way that is compatible with Brazilian law.

What do you need to Know about Nota Fiscal? 

Nota Fiscal is a receipt document that is used to record business transactions in Brazil. These include trade in goods and services, money transfers, loans and any other transaction involving monetary transactions, which are supervised by the Federal Revenue Service of Brazil.

The main objective of these documents is provide a basis from which will be taxed the amount corresponding to your turnover. So there’s a great deal of attention in these documents by the regulatory and fiscal institutions in Brazil.

When it finds an Invoice issued inadequate by the company, it is subject to financial sanctions, and it is even considered a crime.

Nota Fiscal Eletrônica

Since 2006, Brazil launched the service of emission Notas Fiscais over the internet in its digital version. This referred to as Nota Fiscal Eletrônica project encompasses several Brazilian economic sectors. Some of these sectors are even forced to issue its Nota Fiscal through this process and cannot issue more paper version of their Nota Fiscal. There are currently two types of Nota Fiscal Eletrônica:

You can find two types of Notas Fiscais (invoices): NF-e (to product trading, issued by a XML document digitally registered, and validated by the states Revenue Services) and the NFS-e (for trading services, issued through a document called Provisional Receipt Services, which Municipal Revenue Services transform into the Nota Fiscal Eletrônica (electronic invoices).

There is this difference between the two types of documents because of the delineation of the tax attributable to each one. NF-e is the base for calculating the value added state tax (ICMS) that is applied to physical products. Already the NFS-e serves as the basis for the ISS, a tax on services directed to municipalities.

To issue a Nota Fiscal Eletrônica of your e-commerce, you’ll need a digital certificate ensuring access between your system and government’s servers.

First of all the company needs to be registered in their state treasury office (SEFAZ). In most states this registration can be done through the website of the State treasury office.

To obtain the digital certificate you must go directly to a Certification Authority. This certificate is regulated by the National Institute of Information Technology (ITI Brazil). Among these authorities are: Caixa; Serasa; Certising; Valid; Digital Signs and Boa Vista Certificadora Digital.

Some benefits for Taxpayer Seller (Issuer of NF-e) are the reduction of paper acquisition and dispatch of the tax document costs; reduced environmental impact; storage cost reduction of tax documents; simplification of ancillary obligations, such as exemption from AIDF; truck downtime reduction in Border Tax Offices; encouraging the use of electronic relationships with customers (B2C); Discount on property tax and ICMS cost reduction.

It has also benefits for the buyer taxpayer (NF-e receptor). Elimination of typing invoices on receipt of goods; delivery logistics planning for early receipt of information NF-e; bookkeeping error reduction due to typos invoices and the encouraging the use of electronic relationships with suppliers (B2B).

If you want to sell in Brazil, pay attention in this article and make sure you have all within the Brazilian law.

Published by Fast Notas

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